Exhibitor FAQs
EXHIBITOR REGISTRATION
Q: How many Exhibitor Badges do we receive with our booth?
Q: How many full conference ribbons do I receive with my booth?
Q: What is the difference between an exhibitor badge and an exhibitor full conference ribbon?
Q: How do I receive the complimentary exhibitor full conference ribbons?
Q: Can I purchase Full Conference ribbons?
Q: Can I pick up badges for my colleagues when we are onsite?
Q: Why do I have to purchase a badge for my Exhibitor Appointed Contractor?
Q: Can I purchase Continuing Education?
Q: Is the exhibit badge adequate for poster presenters?
EXHIBITOR BOOTH/STAND
Q: What are the set-up, exposition, and tear-down hours?
Q: Can we set up our booth/stand Monday morning?
Q: How high can my booth be?
Q: How do I order rental furnishings, electrical, internet, catering, etc.?
Q: What information does AAPS need if you are hiring an exhibitor appointed contractor (EAC)?
Q: Can our Exhibitor Appointed Contractor (EAC) gain access to the exhibit hall Monday morning?
EXHIBITOR SUBMITTED ABSTRACTS
Q: What if I can’t attend the meeting?
Q: I’m an exhibitor; do I need to register as a poster presenter?
Q: What do I need to do if I want to withdraw my paper?
EXHIBITOR REGISTRATION
Q: How many Exhibitor Badges do we receive with our booth?
A: Depending on the size of your booth, you will receive the following number of exhibitor badges:
- 1 (One) 10’ X 10’ booth= 4 badges
- Add 2 additional badges for each additional 10’ X 10’ booth up to 12 booths
- 12 booths (30’ X 40’) = 24 badges
- 15 booths (30’ X 50’) = 28 badges
- 16 booths (40’ X 40’) = 30 badges
- 20 booths (40’ X 50’) = 32 badges
- 35 booths (50’ X 70’) = 40 badges
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Q: How many full conference ribbons do I receive with my booth?
A: Depending on the size of your booth, you will receive the following number of ribbons:
- 1 (One) 10’ X 10’ booth = 2 full conference ribbons
- Add 1 additional full conference ribbon for each additional 10’ X 10’ booth up to 9 booths
- 9 booths (30’ X 30’) and higher = 10 full conference ribbons
Q: What is the difference between an exhibitor badge and an exhibitor full conference ribbon?
A: An exhibitor badge allows exhibitors access to the exhibit hall only. An exhibitor full conference ribbon allows exhibitors access to the exhibit hall, all symposia, general sessions and roundtables during the exposition.
Q: How do I receive the complimentary exhibitor full conference ribbons?
A: These ribbons are mailed to the person designated as your point of contact with AAPS or they are available for pick up at Onsite Exhibitor Registration. Note that only booth personnel listed on the Exhibitor Badge Order Form will be eligible for full conference ribbons.
Q: Can I purchase Full Conference ribbons?
A: No, AAPS does not sell full conference ribbons. Additional full conference registrations must be purchased at full price using the Online Attendee Registration.
Q: Can I pick up badges for my colleagues when we are onsite?
A: No, each registrant must pick up their own badge to verify their attendance to the meeting.
Q: Why do I have to purchase a badge for my Exhibitor Appointed Contractor?
A: EACs (Exhibitor Appointed Contractor) have access to the exposition floor with a move in/move out pass/sticker before the show for set up and after the show for dismantling. Starting Monday through 4:30 pm Wednesday, the pass/sticker is no longer valid. An EAC must have an Exhibitor badge to gain access to the show floor Monday through the close of the Exposition. An exhibitor badge is required for your EAC if they need access to the show floor on Monday through 4:30pm Wednesday. If you are using all your complimentary badges, additional exhibitor badges can be purchased at $150.00.
Q: Can I purchase Continuing Education?
A: Yes, all Exhibitors may purchase continuing education either through the online registration, or on-site in New Orleans. If you plan to purchase Continuing Education, please pick up your form at any On-Site Registration Counter.
Q: Is the exhibit badge adequate for poster presenters?
A: Yes, exhibitor badges are adequate for poster presenters since the poster area is located in the exhibit hall. Note, poster presenters must be registered by September 10, 2010 in order to have the paper included in the Final Program.
EXHIBITOR BOOTH/STAND
Q: What are the set-up, exposition, and tear-down hours?
Set-Up
Saturday, November 13th 8:00 am – 5:00 pm
Sunday, November 14th 8:00 am – 7:00 pm
Exposition
Monday, November 15th 11:50 am – 5:30 pm
Tuesday, November 16th 9:30 am – 6:15 pm
Wednesday, November 17th 9:30 am – 4:30 pm
Tear-down
Wednesday, November 17th 4:30 pm – 9:00 pm
Thursday, November 18th 8:00 am – 2:00 pm
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Q: Can we set up our booth/stand Monday morning?
A: No, all booths must be set up by 7:00 pm Sunday, November 14th.
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Q: How high can my booth be?
A: How high you can erect your booth depends on your booth size and location. If you are in a 10’ X 10’, 10’ X 20’, or 10’ X 30’ non-perimeter booth, you may go up to 8’3” high. If you are in a 10’ X 10’, 10’ X 20’, or 10’ X 30’ perimeter booth, you may go up to 12’ high. If you are in a 20’ X 20’ or larger island booth, you may go up to 20’ high.
Q: How do I order rental furnishings, electrical, internet, catering, lead retrieval systems, etc.?
A: In July, an Exhibitor Service Manual will be available on our website. This service manual contains all forms related to the rental of furnishings, electrical, internet, catering, lead retrieval, etc.
Q: What information does AAPS need if you are hiring an exhibitor appointed contractor (EAC)?
A: If you are hiring an exhibitor appointed contractor to set-up or tear down your booth/stand other then Freeman, the official contractor, you must complete and return the EAC Notification Form by October 8th. This form is located in the Exhibitor Service Manual. Your exhibitor appointed contractor is also required to provide AAPS a certificate of insurance by October 8th.
Q: Can our Exhibitor Appointed Contractor (EAC) gain access to the exhibit hall Monday morning?
A: Yes, your exhibitor appointed contractor can gain access into the exhibit hall as long as they have an exhibitor badge. Please note that the move-in/move-out badge/sticker that allows your exhibitor appointed contractors access into the exhibit hall during move-in and move-out will not be valid starting Monday through 4:30 pm Wednesday. If you are using all your complimentary badges, additional exhibitor badges can be purchased at $150.00.
EXHIBITOR SUBMITTED ABSTRACTS
Q: What if I can’t attend the meeting?
A: Then you must notify This e-mail address is being protected from spambots. You need JavaScript enabled to view it to let AAPS know. You will need to have someone attend the meeting to present the paper in your absence. If this is not possible then you will need to withdraw the paper. This way we can let the attendees know there will be a replacement presenting the work or that the paper will not be available to view.
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Q: I’m an exhibitor; do I need to register as a poster presenter?
A: There is not a poster presenter registration status, so your exhibitor badge will suffice, however you must be registered by the Early Bird registration deadline.
Q: What do I need to do if I want to withdraw my paper?
A: send an email request to withdraw to This e-mail address is being protected from spambots. You need JavaScript enabled to view it . Include the title of the paper, the submission ID number and your name. You will be notified by email when the paper has been withdrawn.